Host Your Event at the LeGrande

A Company Representative will serve as the point of contact for Client and must be present for any visits to the Premises by Client and/or Client’s vendors (such as caterers, florist, photographers, etc.) who need to preview the Premises prior to the Event Rental Term. Such visits must be scheduled in advance at a date and time mutually agreed upon by the Parties. 

The Company Representative will be on duty during Client’s Event Rental Term and may enter and exit the Premises during the Event Rental Term. 

Fifty percent (50%) non-refundable retainer is due upon reserving space. Client understands that once Company receive the Initial Payment, it is implied arrangement that Client has agreed to ALL terms blinding with the Company. Agreement to reserve the Premises for the Event Rental Term requested by Client or by Client making retainer payment acknowledges this policy. 

At the conclusion of Client’s Event Rental Term, Company will review any damages to the Premises or Property (including, but not limited to damages to plants, décor, furnishings, and other items provided by Company and used by Client). 

Within 7 business days after the event date, Company will provide Client an itemized written statement of the reason for, and the dollar amount of, any of the Security Deposit retained by the Company, along with a check for any Security Deposit balance. The Security Deposit will be returned to Client less any cost of repair of damages to the Property or Premises, the cost of cleaning and restoring the Property or

Premises to the same condition as it was delivered to Client, the cost of remedying any default by Client, and any other amount due under the terms of this Agreement. 

Client shall not make any alterations, improvements or additions to the Premises or any other portion of the Property. Client shall properly use and operate all equipment and power supplies on the Premises and shall not cause any damage or injury to the Premises, the Property, or the improvements thereon. 

The Premises will be delivered to Client in a neat and clean condition. The Client shall restore the Premises to a neat condition, free and clear of all personal property, and shall return the Property and Premises to Company in the same condition as received, free and clear of any damage or injury. Client shall remove and properly dispose of all rubbish, garbage, and waste. If Client does not leave the Property and Premises in such condition, Company may clean up and/or repair the Property and Premises and charge the expense of such cleaning and repairing to Client. See attached Venue Rules. 

·  No confetti, confetti balloons, glitter, birdseed, potpourri, and/or rice are permitted on the Property and/or Premises. Use of signs, streamers, balloons, or decorations of any kind outside the grounds of the Property is strictly prohibited. 

·  No open flames, firearms or fireworks are permitted on the Property and/or Premises, inside or out. 

·  Nails or screws to affix decorations to a building, walls, trees, fences and improvements are not permitted. Nails, tacks and staples may not be used on any surfaces, including floors. 

·  Decorations may not be hung from light fixtures, fire sprinklers, ceiling fans or lamps. The only adhesive material allowed on the walls is masking tape, and painter’s tape. Transparent tape or double stick tape is not allowed. All decorations must be removed before the Departure Date and Time without leaving damages. 

·  Use of the kitchen on the Premises is only permitted by a contracted, licensed, and pre-approved caterer. 

·  On-street parking is permitted. 

·  Please refrain from parking in areas pertain written notice of violations. If parked in these areas the Client will assume all expenses incurred for towing. 

·  Security services are the sole responsibility of the Client. 

·  All children must be accompanied by an adult while on the Property and Premises and they are the sole responsibility of their parents and guardians. Children are not allowed to roam freely on the Property without adult supervision. 

·  Animals are not allowed on the Property or Premises (except for service animals). 

·  No more than 350 people (inclusive of Client’s guests, vendors, or other invitees) can be on the Property and Premises at any given time. If the actual number of people on the Property and Premises is greater, Company reserves the right to ask individuals to leave the Property and Premises and/or charge Client additional fees. 

·  The Property and Premises are always a drug-free and non-smoking facility. Drug use and smoking is always prohibited anywhere in, around or on the grounds of the Property and Premises. 

·  Self-service bars are not permitted. All alcoholic beverages must be served by a licensed and insured caterer or bar service. Client may not serve alcohol to minors on the Premises at any time. Client agrees, for everyone’s safety, to ensure alcoholic beverages are consumed in a responsible manner. Company personnel reserves the right, in its exclusive discretion, to expel anyone who in its judgment is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardizing the rights, use permit, or insurability of Company or the safety of its personnel, guests, Property or Premises. The Client must purchase Liquor Liability Insurance, per the Venue Rules. 

·  No flammable, volatile or hazardous materials are permitted on the Property and Premises, including, but not limited to guns, firearms, fireworks, and open flames. 

·  Client agrees to comply with all applicable City, County, State, and Federal laws and shall conduct no illegal act on the Property and Premises. 

·  The Client agrees to comply with any noise ordinances including those which prohibit “disturbing the peace.” Amplified music will only be allowed until ”see invoice”. 

If Client wishes to reschedule the Event Rental Term to a new date, written notice must be given to the Company of Client’s intention to reschedule the Event Rental Term and if known, identify the new date (hereinafter, “Rescheduled Event Rental Term”). Client understands that the Company cannot guarantee the availability of the Premises or the corresponding rental fee amount for the Rescheduled Event Rental Term. If the Premises is available for the Rescheduled Event Rental Term, Client may incur additional fees to rent the Premises. At Company’s discretion, the Parties may enter into a separate written agreement or modify this Agreement to reflect the Rescheduled Event Rental Term. If the Premises is not available for the Rescheduled Event Rental Term and/or if it is available, but on terms that Client does not accept, then it will be treated as a Termination by the Client, as stated herein, on the date the Company received written notice of Client’s intention to reschedule the Event Rental Term. 

Either party, without cause, may terminate Rental Term by delivering 30 calendar days written notice to the other party. Clients understands that the Company has likely declined other events in order to reserve the Premises for Client’s Event Rental Term. Therefore, if Client terminates this Rental Term, Client understands that there are no refunds of the Rental Fee and all outstanding amounts will still be due as scheduled. Company, however, will refund the Security Deposit received by Company to Client. If Company terminates this Rental Term for any reason other than Client’s violation of the terms of this Rental Term, 100% of the Rental Fee received from the Client and the full Security Deposit received from the Client will be refunded. If Company terminates this Rental Term due to Client’s breach of the terms of this Agreement, then the Company, in its sole discretion, may retain the Rental Fee and Security Deposit with no refund and any outstanding balances will be due immediately upon request. 

If the client does not review terms nor sign a written agreement, it is implied that client understand, comply & accept all terms and agreement with the acknowledgment of payment.

The Company is not responsible for lost, stolen or abandoned items belonging to the Client, its guests, vendors, or invitees. All personal property left in, upon or about the Property and/or Premises after the Departure Date and Time shall be deemed to be abandoned and Company may, in its discretion, dispose of the same. Any cost of disposing abandoned property will be deducted from Client’s Security Deposit. 

Client is responsible for his/her own conduct and the conduct of any of its agents, contractors, employees, guests, vendors, invitees, or others entering the Property and/or Premises on Client’s behalf and shall enforce the terms and conditions set forth in this Rental Term. 

If more than one Client enters into this Agreement, the obligations are joint and several; each Client is individually, as well as jointly liable for full performance of all agreed terms and payment of all sums required herein. 

Client hereby agrees, on behalf of Client, its heirs and its personal representatives, to fully and forever discharge and release the Company, its respective partners, agents, operators, managers, employees, and representatives (“Released Party”) from any and all claims Client may have or hereinafter have for any injury, temporary or permanent disability, death, damages, liabilities, expenses and/or causes of action, now known or hereinafter known in any jurisdiction in the world, attributable or relating in any manner to Client entry upon and use of the Property and Premises, whether caused by the negligence of the Released Party or by any other reason. Client acknowledges and agrees that this release is intended to be, and is, a complete release of any responsibility of the Released Party for all personal injuries, temporary or permanent disability, death, and/or property damage sustained by Client while on or using the Property and/or Premises. 

Client voluntarily and freely assumes all risks and dangers that may occur pursuant to its use of and participation in activities on the Property and/or Premises, including the risk of injury, death or property damage. 

A party shall not be liable for any failure of or delay in the performance of this Agreement if such failure or delay is due to causes beyond its reasonable control, including but not limited to any act of God, such as but not limited to war, riot, civil strife; act of terrorism, domestic or foreign; embargo; governmental rule, order, regulation or decree; earthquake, flood, fire, hurricane, tornado, or other casualty; strike, lockout, or other labor disturbance; pandemic, epidemic, public health emergency, outbreak of communicable disease; or any other events or circumstances not within the reasonable control of the party affected, whether similar or dissimilar to any of the foregoing. Upon occurrence of any force majeure event, the party relying upon this provision shall give notice, as soon as feasible, to the other party of its inability to perform or of delay in performing its obligations. 

Client agrees to indemnify, hold harmless and defend the Company from and against any and all liability, claims, costs and expenses (including reasonable attorneys’ fees and court costs) which the Company may incur or pay as a result of death or injury to any person, destruction or damage to any property, or violation of any law, regulation or order of a court of law or governmental entity which arises out of Client’s Event or Client’s use of the Property or Premises, including but not limited to a breach of this Rental Term or the negligent or willful act or omission of the Client, and/or Client’s guests, vendors, invitees. 

If a dispute arises under this Rental Term, the parties agree to first try to resolve the dispute with the help of a mutually agreed-upon mediator in Portsmouth County, Virginia. Any costs and fees other than attorney fees associated with the mediation will be shared equally by the parties. If the dispute is not resolved within 60 calendar days after it is referred to the mediator, any party may take the matter to court. If any court action is necessary to enforce this Rental Term, the prevailing party will be entitled to reasonable attorney fees, costs, and expenses in addition to any other relief to which the party may be entitled. 

All notices, requests, claims, demands and other communications between the parties shall be in writing. All notices shall be given (a) by delivery in person, (b) by a nationally recognized next day courier service, (c) by first class, registered or certified mail, postage prepaid, or (d) electronic mail. Delivery shall be made to the address or electronic mail address, as appropriate, of the party specified in this Rental Term or such other address or electronic mail address as either party may specify in writing. Such notice shall be effective upon (a) the receipt by the party to which notice is given or (b) on the third day following mailing, whichever occurs first. 

This Rental Term/Agreement (including attachments) contains the entire agreement of the parties and there are no other promises or conditions in any other agreement whether oral or written. This Rental Term/Agreement supersedes any prior written or oral agreements between the parties with acknowledgement of payment.